Privacy Policy

TERMS & CONDITIONS

How we use your information

This privacy notice tells you what to expect when The Barn At Berryfields collects personal information. It applies to information we collect about:

visitors to our websites;
complainants and other individuals in relation to a data protection enquiry;
people who use our services, e.g. who subscribe to our newsletter, buy tickets for our products;
job applicants and our current and former employees;

Visitors to our websites

When someone visits www.thebarnatberryfields.co.uk we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

To opt out of being tracked by Google Analytics across all websites visit https://tools.google.com/dlpage/gaoptout.

Use of cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.

Search engine

Search queries and results are logged anonymously to help us improve our website and search functionality. No user-specific data is collected.

E-Newsletter

We use a third-party provider to deliver our e-newsletters. We gather statistics around email opening and clicks using industry standard technologies including clear gifs to help us monitor and improve our e-newsletter.

Security and performance

The Barn At Berryfields uses a third-party service to help maintain the security and performance of the website. To deliver this service it processes the IP addresses of visitors to the website.

People who contact us via social media

If you send us a private or direct message via social media the message will be stored for up to three months unless required as part of an ongoing complaint or investigation. It will not be shared with any other organisation unless it relates to a complaint or investigation.

People who email us

We monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

People who make a complaint to us

When we receive a complaint from a person we make up a file containing the details of the complaint. This normally contains the identity of the complainant and any other individuals involved in the complaint.

We will only use the personal information we collect to process the complaint and to check on the level of service we provide. We do compile statistics showing information like the number of complaints we receive, but not in a form which identifies anyone.

We usually have to disclose the complainant’s identity to whoever the complaint is about. This is inevitable where, for example, the accuracy of a person’s record is in dispute. If a complainant doesn’t want information identifying him or her to be disclosed, we will try to respect that. However, it may not be possible to handle a complaint on an anonymous basis.

We will keep personal information contained in complaint files in line with our retention policy. This means that information relating to a complaint will be retained for two years from closure. It will be retained in a secure environment and access to it will be restricted according to the ‘need to know’ principle.

Similarly, where enquiries are submitted to us we will only use the information supplied to us to deal with the enquiry and any subsequent issues and to check on the level of service we provide.

People who use our services

The Barn At Berryfields offers various services to the public.

We have to hold the details of the people who have requested the service in order to provide it. However, we only use these details to provide the service the person has requested and for other closely related purposes. For example, we might use information about people who have purchased tickets to carry out a survey to find out if they are happy with the level of service they received. When people do subscribe to our services, they can cancel their subscription at any time and are given an easy way of doing this.

Your rights

Under the Data Protection Act 2018, you have rights as an individual which you can exercise in relation to the information we hold about you.

Complaints or queries

The Barn At Berryfields tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of The Barn At Berryfields collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests should be made to the Chief Compliance Officer and if you wish to email the Chief Compliance Officer his address is tom@thebarnatberryfields.co.uk

Access to personal information

The Barn At Berryfields tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 2018. If we do hold information about you, we will:

give you a description of it;
tell you why we are holding it;
tell you who it could be disclosed to; and
let you have a copy of the information in an intelligible form.

To make a request to The Barn At Berryfields for any personal information we may hold you need to put the request to the Chief Compliance Officer

If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.

If we do hold information about you, you can ask us to correct any mistakes.

Disclosure of personal information

In many circumstances we will not disclose personal data without consent. However, when we investigate a complaint, for example, we may need to share personal information with the organisation concerned and with other relevant bodies.

In rare circumstances we may pass on personal data without consent for example, to prevent and detect crime however this will only be done within the relevant legal framework.

Links to other websites

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Data Retention

The Barn At Berryfields retains Personal Information for as long as necessary to fulfil the purposes for which your Personal Information has been collected as outlined in this Privacy Policy unless a longer retention period is required by law. When your Personal Information is no longer required for the purpose it was collected or as required by applicable law it will be deleted.

Where you have provided us with consent to contact you in relation to marketing we will contact you on an annual basis to confirm we still have your consent to hold your data for marketing.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on Wednesday 1st December 2021

Event Admission

The Barn At Berryfields sells tickets for any events that take place onsite at The Barn At Berryfields. Customers are advised to check direct with The Barn At Berryfields for any alterations or additional conditions of entry. No external food or drink is to be brought into the Venue. The Barn At Berryfields reserve the right to refuse entry/remove customers at their discretion. Bag searches may be carried out on all admissions to the Venue. Random body searches may take place and entry will be refused if this request is denied. Stairways may become slippery due to weather/spillage and customers are advised to take care at all times on the stairs and/or pathways and through the carpark as our venue is part of a working farm.

How to contact us

If you want to request information about our privacy policy, you can email us at events@thebarnatberryfields.co.uk or write to:

C/O Events At The Barn At Berryfields
Berryfields Farm
Berkswell Road
Meriden
CV7 7LB
T: 01676 522 155